Procurement

ICMP announces services and tenders in a transparent and competitive manner.

Currently, we have four open tenders. Please scroll down to see all open tenders.

Invitation to Submit Quotations FFO/ITB/2022/003 Liquid Handling System

I. Overview

The International Commission for Missing Persons (ICMP) is a treaty-based international organization with Headquarters in the Hague, the Netherlands. ICMP works with governments, civil society organizations, justice institutions, international organizations and others throughout the world to address the issue of people who have gone missing as a result of armed conflict, human rights abuses, disasters, organized crime, irregular migration and other causes.

As the only international organization that is exclusively tasked to address this issue, ICMP is actively engaged in developing institutions and civil society capacity, promoting legislation, fostering social and political advocacy, and developing and providing technical expertise to locate and identify the missing.

ICMP operates the world’s leading  DNA human identification facility. To date, more than 20,000 missing persons from around the world have been identified using DNA with ICMP’s assistance.

More on ICMP’s mandate can be found on our website (www.icmp.int).

II. Request

ICMP requests quotes for a liquid handling system which can automate the preparation of NGS libraries using the QIAseq Targeted DNA Panel (MPSplex) suitable for Illumina sequencing. Additionally, the proposed liquid handler must allow for the preparation of plates for traditional STR capillary electrophoresis using STR amplifications kits from a variety of manufacturers, including Thermofisher Scientific, Promega and QIAGEN.

 III. Scope of Supply

The office of the International Commission on Missing Persons (ICMP) in The Hague, the Netherlands is soliciting quotations from companies that are duly registered/licensed and is inviting your reputable company to submit a quotation in (EUR) for the supply of a liquid handling system.  The following requirements must be met:

  • 8 channel liquid pipetting heads for transfer of microliter scale quantities of solutions between tubes and 96-well microtiter plates.
  • A gripper arm capable of moving plates around on the robotic deck, and on-and off the deck.
  • On-deck thermal cycler capable of providing heated or chilled stations for incubation of molecular biology reactions, and to enable polymerase chain reaction (PCR) amplification without the need for human intervention.
  • A positional layout of stations and racks on the robotic deck that accommodates the needs of the QIAseq Targeted DNA Panel (MPSplex assay).
  • The instrument should be supplied with a method developed and implemented for the QIAseq Targeted DNA Panel.
  • The instrument must be capable of preparing plate setup for traditional capillary electrophoresis of STR PCR products.
  • The costs of delivery, installation, method development/qualification and laboratory training must be incorporated into the quoted price.

IV. Modality of engagement

ICMP reserves the right to make an award based solely on the quotations received, to modify the requirements prior to awarding, or to negotiate further with one or more suppliers. ICMP reserves the right to award a Contract to the supplier who may provide the best combination of cost and quality benefits and shall do that in writing. Within an agreed timeframe, the supplier of the chosen quotation shall sign, date, and return the Contract to the ICMP.

Payment will be done via a wire transfer to the official business bank account designated by the supplier upon receipt of goods and approval of fulfilment of service, and following the submission of an invoice for payment in line with a negotiated payment schedule.

V. Criteria for Evaluation

ICMP will evaluate the quotations based on set criteria including but not limited to the following:

  1. Quality of the products according to requested specifications.
  2. Price in comparison to ICMP’s established rates
  3. Ability to deliver the requested goods by the required dates.
  4. Demonstrated excellence in service, support and warranties.
  5. Thoroughness and completeness of quotation
  6. Quality, reputation and performance of the supplier.
  7. Adherence to ICMP’s ethics, environmental and anti-corruption policies.
  8. Availability across time zones.

VI. Invitation to Submit Quotations

Interested suppliers should submit their quotations in English and include:

  1. The supplier’s information, including Name, Address (City, Country), Electronic address and mobile number, and country of commercial/fiscal registration.
  2. Transport cost up to delivery place (i.e. The Hague): by air, sea, land (as applicable).
  3. Total Net price after deduction of discounts.
  4. Confirmed delivery schedule.
  5. Validity of the offer (Preferably 30 days).
  6. Defects liability and guarantee period.
  7. Detailed specifications (if different from stipulated specifications).
  8. Place of manufacture and country of origin.

VII. Eligible suppliers

All suppliers doing business with the ICMP should maintain high standards on ethical issues, and apply basic human and social rights and ensure compliance with all laws and regulations in effect in the country or countries of business. The supplier, at the time of submission of quotation:

  1. Should not be insolvent.
  2. Shouldn’t have a conflict of interest.
  3. Should have fulfilled their obligations to pay taxes and social security contributions. In case where VAT is included in a quotation, a copy of the VAT certificate must accompany the quotation.

Suppliers doing business with the ICMP will be screened on anti-corruption due diligence before ICMP confirms an Order or Contract.

VIII. CONTACT PROCEDURE AND DEADLINE

A quotation for the aforementioned goods and services shall be submitted no later than 26 December 2022 at 18h00 CET to procurement@icmp.int with email subject FFO/ITB/2022/003. ICMP shall not review any quotation that arrives after the deadline for submission.

For any additional information, please contact procurement@icmp.int

IX. PUBLICATION

This Invitation to submit quotations has been published in English on the website of the International Commission on Missing Persons (https://www.icmp.int/about-us/procurement/).

The Hague, 20 December 2022

 

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ICMP Website Tender

  1. Background Information – International Commission on Missing Persons (ICMP)

ICMP is a treaty-based intergovernmental organization with its Headquarters in The Hague, the Netherlands. Its mandate is to secure the cooperation of governments and others in locating missing persons from conflict, human rights abuses, disasters, organized crime, irregular migration and other causes and to assist them in doing so. It is the only international organization tasked exclusively to work on the issue of missing persons.

2. Background Information – ICMP Website Design Service

ICMP aims to update and modernize its website.

The upgrade will include:

  • Improving the website structure to make it substantially more navigable;
  • Introducing an efficient search function;
  • Reorganizing the content to highlight key elements of ICMP’s work;
  • Making content more readable/accessible;
  • Increasing the use of graphics and video; and
  • Making the site more appealing overall.

The website redesign should follow the latest trends in graphic design to make core information easily accessible from the home page.

3. Current Website information

The current website can be found at https://www.icmp.int. The website is available in four languages: English, Bosnian/Serbian/Croatian, Arabic, and Spanish, with Ukrainian to follow. Two ICMP departments are responsible for maintaining the website, the Communications Unit and the Information Technology (IT) Department. The Communications unit is responsible for providing content, while IT is responsible for technical maintenance.

4. Scope of Work

The Contractor will be expected to work remotely. Communication will be conducted via Microsoft Teams, e-mail, phone, etc. and through in-person visits (if needed), including but not limited to sharing details of the design while it is in progress (including revisions arising from feedback sessions with ICMP), providing regular updates on the status of work, and seeking continuous input and feedback/agreement on site features that are in progress, as well as related tools.

The contractor must provide ICMP with a technical proposal and an indication of the relative cost of the following items:

a. Communication strategy analysis and site design Communication strategy and website structure analysis, navigation and usability study, project coordination;

Provide a proposal with a brief implementation plan.

b. Website graphic design and visual concept Study and realization of the graphic layout suitable for communicating and representing the ICMP brand;

Provide the basic design style guide that should include a definition of color palette, typography, image size and aspect ratio, and style of the form elements.

c. Website development ·         CMS Configuration;

·         Creation and implementation of recurring website elements: header, footer, desktop and responsive menu, sidebar;

·         Insertion and layout of texts and images, provided by ICMP;

·         Ensure that the design templates are accessible through different mobile devices (iPhone iOS, Android), tablets (iPad and android) and desktop browsers (Firefox, Edge, Chrome, Safari, Internet Explorer 11+);

·         Provide a new design solution for the ICMP website by making it more modern and user-friendly, and highlighting features/pages on the home page such as, but not limited to, “Online Inquiry Center”, “Report a Missing Person”, “News/Press Releases”, “ICMP Videos”, “Resources”, and “Twitter feed”;

·         Propose three possible draft design options in terms of the design and layout for approval by ICMP; and

·         Based on the draft design selection, design and implement mock-ups of the final custom (not pre-made) design templates of the homepage and other standard pages. The layout should be based on the 12-grid system.

d. Customization:

 

Development area ‘news’, ‘events’;

 

Development of the ICMP presentation page in 5 languages

·         Production of a content input guide for ICMP in English

·         Insertion of text content in English, Bosnian/Serbian/Croatian, Arabic, Spanish and Ukrainian provided by ICMP; and

·         Creation of an archive area on the site with customized filters to search for news, events and documents produced by or related to ICMP.

e. Technical and on-page SEO All services necessary for basic page indexing and implementation of search engine performance monitoring and analysis services.
f. Technical configuration ·         Cookie policy and privacy policy configuration according to current legislation; and

·         Test phase and resolution of any optimization problems.

g. Technical Assistance Period Offer of number of hours of support for running-in activities and bug fixes.
h. Maintenance Period The vendor should offer a one-year maintenance service to keep the website performing optimally.

 

The tender does not include the following services – which are considered out-of-budget – but tenders are nevertheless requested to indicate relevant costs for the following items, if ICMP identifies new funding opportunities:

i. An online training for ICMP staff The training will focus on:

1.    Preparation of editorial material;

2.    Image optimization;

3.    Preparation of attached files;

4.    Loading;

5.    Routine interventions;

6.    Full use of the CMS back-end and administration functionalities.

The following activities are to be undertaken by ICMP:

j. Drafting and delivery of texts and images for the development of the visual identity 1.    Preparation of editorial material;

2.    Preparation of attached files;

3.    Full use of the CMS back-end and administration functionalities.

k. Migration of existing content Migration of archive content from the old website to the new website.

5. Expected Outputs

5.1 Functions / Key Results Expected

The successful contractor will deliver the new design of the ICMP website, making it more modern, accessible, appealing and user-friendly. The new website will display the information currently on ICMP’s website in a way that is more effective; particular features/pages, such as “Online Inquiry Center”, “Report a Missing Person”, “News/Press Releases”, “ICMP Videos”, “Resources tab”, and “Twitter feed” will be highlighted. The new website will be available in a version suitable to use on the tablets and mobile devices. The new website will retain the tabs related to language options / About Us / etc. on the existing website. The new design will reflect both the contractor’s vision and input from the ICMP team, who will identify the important features that need to be highlighted on the home page. The contractor will provide a style guide and home page and sub-page design mock-ups for final approval by the ICMP team.

All activities related to production and deployment, in the final hosting environment, of the application and content will be the responsibility of the successful bidder.

5.2 Design and Layout for the Re-design of the Website

The successful Contractor must propose and implement a new layout for the ICMP website based on the 12-grid system. The layout must be clear, and facilitate access to information. It must be sober and reflect the image of ICMP as an international organization. The Contractor must provide three possible samples in terms of design and layout. Based on the chosen sample, the Contractor will finalize the design and layout following input from the ICMP team. The ICMP team and the Contractor will exchange views on options with unlimited frequency in order to finalize the design and layout.

In addition, the successful Contractor will be required to provide the basic design style guide, which should include a definition of color palette, typography, image size and aspect ratio, and style of the form elements.

The website will be in English, Bosnian/Serbian/Croatian, Arabic, Spanish and Ukrainian, so the fonts, design layout and other deliverables must be compatible with these languages, including the specificities of Arabic and Ukrainian script and fonts. The website will have the capacity for more languages to be added in the future.

6. Project Timeline

  • The duration of the work for the contractor is estimated to be between 30 to 45 working days. The work will start as soon as possible after signature of contract and will be subject to the availability of ICMP’s staff. ICMP would like the website to be ready for launch by March 2023 at the latest (earlier if possible).
  • The successful bidder will develop an all-inclusive time schedule that includes development and project management, graphic and technical implementation, and final acceptance. The expected deliverables and planned schedule are presented below. Each phase can be understood as completed only after approval by ICMP. The next phase cannot begin before completion of the previous phase. The bidder will provide a completed planning schedule and brief implementation plan with the proposal. The schedule will be subject to agreement in advance between the successful bidder and ICMP.
  • The successful bidder will be expected to guarantee support for the entire run-in period up to fine-tuning, with immediate intervention in the event of application bugs.
# Deliverable/Step Description Estimated Duration in Working days/weeks
1. Three possible design options of the homepage and standard pages in terms of design and layout for approval by ICMP as JPEG/PDF files. Step 1:

TBD

2. ICMP to review/select and approve the desired design option. Step 2:

TBD

3. Design final mock-up templates of the homepage and standard pages to be provided to ICMP. Step 3:

TBD

4. ICMP to review and approve the final design templates. Step 4:

TBD

5.  Layouts of home page and several sub-pages, based on the interface design templates approved by ICMP. Step 5:

TBD

6. Conduct design style guide that should include a definition of color palette, typography, image size and aspect ratio, and style of the form elements. Step 6:

TBD

7. Testing/reviewing final design templates; ICMP to provide feedback to contractor. Step 7:

TBD

8. Updated Design style guide and design templates based on feedback provided by ICMP if needed. Step 8: Approximately 1 week from completion of Step 7.

7. Qualifications of the Successful Contractor

7.1 Experience of at least 5 years in providing website design for Enterprise-level companies and/or International organizations of a nature similar to ICMP. Provide brief history of consultancy / company.

7.2 Client references for relevant projects of similar nature (minimum of two recent websites previously created and successfully implemented). Provide names and contact details of references.

7.3 Portfolio of previously designed websites. Provide a minimum of 5 published websites of similar requirements which ICMP can review online. These may include the 2 websites in 7.2 above.

7.4 Evidence of experience. Provide the CV(s) of the staff/individuals who will perform the required services.

8. Financial proposal

This is a lump-sum project. The vendor will provide a breakdown of lump-sum costs.

8.1 Custom website graphic design of the homepage and standard pages.

8.2 Delivery of the custom responsive html5/css3/JavaScript templates for the above graphic design of the homepage and standard pages.

8.3 Hourly rates for future small modifications or change requests.

9. Award Criteria

The ICMP will evaluate the technical offers on the basis of the evaluation elements and related maximum scores indicated in the table

ELEMENTS OF EVALUATION Maximum points award
1. Characteristics of the company and the team in terms of the quality of the certified experience 5
2. Relevance and quality of the three largest similar works

performed in the area of web development and implementation, in the last three years

5
3. Content technical and functional requirements

Management System (CMS) proposed, in terms of:

10
Security 2
Usability 2
Management 2
Interoperability 2
Modules/Functionality 2
4. Project development mode 30
Chronoprogramme (timing and stages of realization) 5
Project documentation 25
5. Optional training proposal for ICMP staff 10
Total 60

10. Ownership

The website and any software developed by the successful bidder during the course of the tender and the third-party software provided, will remain the property of ICMP, which may at the expiry of the tender proceed to re-use the software developed.

11. CONTACT PROCEDURE AND DEADLINE

A quotation for the aforementioned services shall be submitted no later than 15 December 2022 at 18h00 CET to procurement@icmp.int with email subject Website Tender. ICMP shall not review any quotation that arrives after the deadline for submission.

For any additional information, please contact procurement@icmp.int


Invitation to Submit Quotations FFO/ITB/2022/001 Automated Platform, Reference sample collection kits and Validation service

1.Overview

The International Commission for Missing Persons (ICMP) is a treaty-based international organization with Headquarters in the Hague, the Netherlands. ICMP works with governments, civil society organizations, justice institutions, international organizations and others throughout the world to address the issue of people who have gone missing as a result of armed conflict, human rights abuses, disasters, organized crime, irregular migration and other causes.

As the only international organization that is exclusively tasked to address this issue, ICMP is actively engaged in developing institutions and civil society capacity, promoting legislation, fostering social and political advocacy, and developing and providing technical expertise to locate and identify the missing.

ICMP operates the world’s leading DNA human identification facility. To date, more than 20,000 missing persons from around the world have been identified using DNA with ICMP’s assistance.

More on ICMP’s mandate can be found on our website (www.icmp.int).

2.Request

To increase the ICMP DNA Laboratory throughput for reference/AM samples, it is necessary to implement an automated processing system with a processing capacity of at least 20,000 samples per year. For this purpose, technical specifications have been developed that require the following:

  • An automated platform that allows for reference sample punching and liquid handling for amplification
  • Reference sample collection kits that include an FTA card compatible with the selected automated platform
  • Validation services to implement a method for processing these reference samples on the automated platform

ICMP’s reference sample collection being dispersed around the world and the need for a centralized processing facility (i.e. the DNA Laboratory in The Hague), it is required that the reference sample collection kits contain an FTA card to ensure sample integrity during storage/transport to the laboratory. Additionally, the contexts where ICMP is involved in DNA testing to identify missing persons are invariably large-scale contexts that require a long term, sustainable process. Therefore, it is necessary to use a reference sample collection device that allows for long term storage to enable future retesting needs.

3.Scope of Supply/Service

The office of the International Commission on Missing Persons (ICMP) in The Hague, the Netherlands is soliciting quotations from companies that are duly registered/licensed and is inviting your reputable company to submit a quotation in (EUR) for the provision of the supplies and services specified in the below LOTs.

Suppliers can submit an offer for one, several or all Lots. Quotations must clearly show what Lots are included. Please quote each Lot separately.

Lot # 1 – An automated platform that allows for reference sample handling

  • The platform must allow automated processing of both blood and buccal samples.
  • The platform must allow for automated setup of the amplification process through the additional of PCR reagents to all required plate wells.
  • The platform must be provided with protocols suitable for the processing of reference samples, including the amplification setup.
  • The platform must provide traceability of sample processing through the creation of input and output files relating to each instrument run.
  • A minimum capacity of 20,000 samples per year must be possible.
  • The proposed equipment should allow for redundancy in case of instrument failure. Two instruments must be supplied to ensure ongoing processing capacity.

 

Lot # 2 – Reference sample collection kits that include a sample collection card compatible with the selected automated platform

  • The collection kit must be provided with a sample collection card given that ICMP reference sample collection is dispersed around the world with a centralized sample processing facility in The Hague to enable sample integrity during storage/transport to the laboratory.
  • The supplied collection device must be suitable for the collection of both blood and buccal reference samples.
  • The supplied collection device must be known to enable long term sample storage without DNA degradation to allow for future retesting needs.
  • The supplied collection device must be compatible with the proposed automated platform.
  • The collection kit must be branded with the ICMP logo and each kit must contain a unique barcode. 4 copies of the barcode should be provided (1 on the card itself and 3 additional barcodes). The ICMP must be able to specify the first barcode in the range supplied.
  • The collection kit must contain the following items to allow for the collection of both blood and buccal reference samples: the sample collection device e.g. FTA card with directly printed barcode number, lancet, alcohol wipe, adhesive bandage, foam swab, mailing envelope, barcode labels, desiccant pouch, sealable barrier pouch for sample transport/storage, evidence seal.
  • The shelf life of the reference sample collection kit must be greater than 2 years.

Lot # 3 – Validation services to implement a method for processing these reference samples on the automated platform

  • The supplier must be able to perform a validation of the reference sample collection kit, the automated platform and the required processing protocols using an STR kit of the ICMP’s choice.
  • The validation performed must be in line with the requirements of ISO 17025:2017.
  • The supplier must provide ICMP with a formal validation plan.
  • The supplier must provide ICMP with a formal validation report.
  • The supplier must provide ICMP laboratory staff with an explanation of the formal validation report and training to use the equipment once the validation is completed.

4.Modality of engagement

ICMP reserves the right to make an award based solely on the quotations received, to modify the requirements prior to awarding, or to negotiate further with one or more suppliers. ICMP reserves the right to award a Contract to the supplier who may provide the best combination of cost and quality benefits and shall do that in writing. Within an agreed timeframe, the supplier of the chosen quotation shall sign, date, and return the Contract to the ICMP.

Payment will be done via a wire transfer to the official business bank account designated by the supplier upon receipt of goods and approval of fulfilment of service, and following the submission of an invoice for payment in line with a negotiated payment schedule.

5.Criteria for Evaluation

ICMP will evaluate the quotations based on set criteria including but not limited to the following:

  1. Quality of the products according to requested specifications.
  2. Price in comparison to ICMP’s established rates
  3. Ability to deliver the requested goods by the required dates.
  4. Demonstrated excellence in service, support and warranties.
  5. Thoroughness and completeness of quotation
  6. Quality, reputation and performance of the supplier.
  7. Adherence to ICMP’s ethics, environmental and anti-corruption policies.
  8. Availability across time zones.

6.Invitation to Submit Quotations

Interested suppliers should submit their quotations in English and include:

  1. The supplier’s information, including Name, Address (City, Country), Electronic address and mobile number, and country of commercial/fiscal registration.
  2. Transport cost up to delivery place (i.e. The Hague): by air, sea, land (as applicable).
  3. Total Net price after deduction of discounts.
  4. Confirmed delivery schedule.
  5. Validity of the offer (Preferably 30 days).
  6. Defects liability and guarantee period.
  7. Detailed specifications (if different from stipulated specifications).
  8. Place of manufacture and country of origin.

7.Eligible suppliers

All suppliers doing business with the ICMP should maintain high standards on ethical issues, and apply basic human and social rights and ensure compliance with all laws and regulations in effect in the country or countries of business. The supplier, at the time of submission of quotation:

  1. Should not be insolvent.
  2. Shouldn’t have a conflict of interest.
  3. Should have fulfilled their obligations to pay taxes and social security contributions. In case where VAT is included in a quotation, a copy of the VAT certificate must accompany the quotation.

Suppliers doing business with the ICMP will be screened on anti-corruption due diligence before ICMP confirms an Order or Contract.

8.CONTACT PROCEDURE AND DEADLINE

A quotation for the aforementioned goods and services shall be submitted no later than 23 November 2022 at 18h00 CET to procurement@icmp.int with email subject FFO/ITB/2022/001. ICMP shall not review any quotation that arrives after the deadline for submission.

For any additional information, please contact procurement@icmp.int 

9.PUBLICATION

This Invitation to submit quotations has been published in English on the website of the International Commission on Missing Persons (https://www.icmp.int/about-us/procurement/).

The Hague, 16 November 2022


Invitation to Submit Quotations FFO/ITB/2022/002 Automated DNA Capillary Electrophoresis Instruments, Thermal Cyclers and Validation Services

 1.Overview

The International Commission for Missing Persons (ICMP) is a treaty-based international organization with Headquarters in the Hague, the Netherlands. ICMP works with governments, civil society organizations, justice institutions, international organizations and others throughout the world to address the issue of people who have gone missing as a result of armed conflict, human rights abuses, disasters, organized crime, irregular migration and other causes.

As the only international organization that is exclusively tasked to address this issue, ICMP is actively engaged in developing institutions and civil society capacity, promoting legislation, fostering social and political advocacy, and developing and providing technical expertise to locate and identify the missing.

ICMP operates the world’s leading  DNA human identification facility. To date, more than 20,000 missing persons from around the world have been identified using DNA with ICMP’s assistance.

More on ICMP’s mandate can be found on our website (www.icmp.int).

2. Request

The purpose of this tender is to allow for the purchase and implementation of up-to-date technologies and to increase the ICMP DNA laboratory capacity, the ICMP is seeking to procure additional equipment for DNA capillary electrophoresis and STR amplification. For this purpose, technical specifications are set out to enable the following:

  • 2 Capillary Electrophoresis instruments which allow for the processing of samples amplified with various STR kits
  • 4 Thermal Cycling instruments which allow for the amplification of samples with various STR kits
  • Validation services to implement the above equipment in line with the requirements of ISO 17025:2017

3. Scope of Supply/Service

The office of the International Commission on Missing Persons (ICMP) in The Hague, the Netherlands is soliciting quotations from companies that are duly registered/licensed and is inviting your reputable company to submit a quotation in (EUR) for the provision of the supplies and services specified in the below Lots.

Suppliers can submit an offer for one, several or all Lots. Quotations must clearly show what Lots are included. Please quote each Lot separately.

  • Lot # 1 – Automated DNA Capillary Electrophoresis Instruments (2 units)
    • The instrument must allow for capillary electrophoresis of DNA PCR products obtained from a variety of sample types using forensic STR kits from various manufacturers (Thermofisher Scientific, Promega, QIAGEN) with a minimum of 6-dye detection capability.
    • The instruments must allow for creation of customizable CE protocols.
    • The instruments must allow for capillary electrophoresis of PCR product in 96-well plates.
    • The instruments must allow completion of analysis of a full 96-well plate in less than 200 minutes.
    • It must be possible to run a minimum of 2 plates simultaneously.
    • The instruments must generate data suitable for DNA profile analysis using Applied Biosystems Genemapper ID-X v1.5/v1.6 (e.g. .hid/.fsa format).
    • The instruments must allow for export of generated data and not prevent any data transfer mechanisms.
    • The instruments must allow for access/security control and audit functionality of completed analysis/maintenance tasks.
    • All required consumables for the use of the instruments must be available for sale and allow for automated tracking of reagent expiry dates.
    • All generated log files must be accessible to allow for sample traceability and instrument troubleshooting.
    • The proposed equipment should allow for redundancy in case of instrument failure. 2 instruments must be supplied to ensure ongoing processing capacity.
  • Lot # 2 -Thermal cyclers (4 units)
    • The instrument must allow for STR amplification of DNA extracts from a variety of sample types using STR kits from various manufacturers (Thermofisher Scientific, Promega, QIAGEN).
    • The instrument must allow for programming of a minimum of 20 PCR programs with customizable temperature stages and ramp rates.
    • The instrument must allow for amplification using standard 96-well plates.
    • The proposed equipment should allow for redundancy in case of instrument failure. 4 instruments must be supplied to ensure ongoing processing capacity.
  • Lot # 3 – Validation services to implement the above equipment into the ICMP DNA Laboratory workflow
    • The supplier must be able to perform a validation of the supplied equipment using an STR kit(s) of the ICMP’s choice.
    • The validation performed must be in line with the requirements of ISO 17025:2017.
    • The supplier must provide ICMP with a formal validation plan.
    • The supplier must provide ICMP with a formal validation report.
    • The supplier must provide ICMP laboratory staff with an explanation of the formal validation report and training to use the equipment once the validation is completed.

4. Modality of engagement

ICMP reserves the right to make an award based solely on the quotations received, to modify the requirements prior to awarding, or to negotiate further with one or more suppliers. ICMP reserves the right to award a Contract to the supplier who may provide the best combination of cost and quality benefits and shall do that in writing. Within an agreed timeframe, the supplier of the chosen quotation shall sign, date, and return the Contract to the ICMP.

Payment will be done via a wire transfer to the official business bank account designated by the supplier upon receipt of goods and approval of fulfilment of service, and following the submission of an invoice for payment in line with a negotiated payment schedule.

5. Criteria for Evaluation

ICMP will evaluate the quotations based on set criteria including but not limited to the following:

  1. Quality of the products according to requested specifications.
  2. Price in comparison to ICMP’s established rates
  3. Ability to deliver the requested goods by the required dates.
  4. Demonstrated excellence in service, support and warranties.
  5. Thoroughness and completeness of quotation
  6. Quality, reputation and performance of the supplier.
  7. Adherence to ICMP’s ethics, environmental and anti-corruption policies.
  8. Availability across time zones.

6. Invitation to Submit Quotations

Interested suppliers should submit their quotations in English and include:

  1. The supplier’s information, including Name, Address (City, Country), Electronic address and mobile number, and country of commercial/fiscal registration.
  2. Transport cost up to delivery place (i.e. The Hague): by air, sea, land (as applicable).
  3. Total Net price after deduction of discounts.
  4. Confirmed delivery schedule.
  5. Validity of the offer (Preferably 30 days).
  6. Defects liability and guarantee period.
  7. Detailed specifications (if different from stipulated specifications).
  8. Place of manufacture and country of origin.

7. Eligible suppliers

All suppliers doing business with the ICMP should maintain high standards on ethical issues, and apply basic human and social rights and ensure compliance with all laws and regulations in effect in the country or countries of business. The supplier, at the time of submission of quotation:

  1. Should not be insolvent.
  2. Shouldn’t have a conflict of interest.
  3. Should have fulfilled their obligations to pay taxes and social security contributions. In case where VAT is included in a quotation, a copy of the VAT certificate must accompany the quotation.

Suppliers doing business with the ICMP will be screened on anti-corruption due diligence before ICMP confirms an Order or Contract.

8. CONTACT PROCEDURE AND DEADLINE

A quotation for the aforementioned goods and services shall be submitted no later than 30 November 2022 at 18h00 CET to procurement@icmp.int with email subject FFO/ITB/2022/002. ICMP shall not review any quotation that arrives after the deadline for submission.

For any additional information, please contact procurement@icmp.int

9. PUBLICATION

This Invitation to submit quotations has been published in English on the website of the International Commission on Missing Persons (https://www.icmp.int/about-us/procurement/).

The Hague, 23 November 2022

 

END